Prosan Delivery

Five Essentials to Running a Smooth Facilities Department

One of the key areas in any business is managing the facilities department for the building in which operations for the company take place. In this piece, we will be talking about some of the key areas a facilities team will concentrate on in order to help the employees work more efficiently. Remember that efficiency means productivity, which is why we have decided that this month we will be covering this subject.


  • Secure Deliveries

If your company takes a lot of deliveries, then the facilities management team should be responsible for the secure delivery of all items. Some businesses have large loading bays in which all deliveries will pass through. This could be anything from new computer systems, suspended ceilings, building materials, office furniture, and of course office as well as other building supplies.

Once the deliveries have passed through the security team, they will then need to make their way to the correct department. Either the security team can be tasked with making sure that the delivery reaches its inhouse destination or in larger businesses the facilities manager will have a specific team in place to make sure everything arrives in the correct place at the right time.


  • Security Team

Facilities managers are responsible for organizing building security. There is a good reason for this too. As everything and everyone that comes in and out of the building are the responsibility of the security team, which as they are looking after the best interests of the building, the facilities team should take responsibility for this department.

This is in cases in which the company hires security on its own or whether the company uses a third-party security company to supply them with a security team.


  • Security Cameras and Alarm Systems

In fact, anything that is electronically operated, aside from IT system, should come under the wing of the facilities team. This means taking responsibility for the alarm and security equipment such as CCTV. Testing fire alarms and intruder alarms are extremely important because should they fail and a fire or a break-in occurs, then the insurance premiums for the business could in fact double.

This is because the insurance company will have already discounted annual premiums because of the systems in place, but if they prove to be ineffective, then the company will be put in a higher risk band.  IT can take years to come off what is like a blacklist imposed by insurance providers.


  • Electrical Systems

We just mentioned CCTV and alarm systems. These are included within the electrical systems but deserved their own section. In this section, we cover the entire electrical system of a building. Electrics comes under the wing of the facilities department. That means plug sockets, lighting, electrical circuits, electronics in the building kitchen such as microwaves and kettles. Also, bathroom electronics such as hand dryers and all other washroom equipment that is electronically operated.

With all that being said, generally, any IT equipment is not the responsibility of facilities as long as there is an onsite or third-party IT team looking after this side of the business. However, the facilities team will be responsible for the electrical circuitry that runs to the IT equipment. Lastly, all aircon units, as well as heating equipment in the building, are also part of the electronics system that must be maintained by the facilities department.


  • Water Supplies

Last but not least is the plumbing works leading into and through the building. This can include fire sprinkler systems, making sure all kitchens and bathrooms are supplied with water correctly as well as dealing with issues such toilets or sinks overflowing, broken faucets on taps and making sure the cleaners are able to access to a water supply in order to mop floors. The cleaners will also need access to a place where they can hygienically dispose of the dirty water.